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Circle Sage Property Management

Property Launch Specialist

DEPARTMENT:

Circle Sage

EXEMPT (Y/N):

N

 REPORTS TO:

Director of Operations and Development

   SALARY GRADE:

N07

The Opportunity

As a Property Launch Specialist, you will play a key role in the successful launch and ongoing management of our new 40-unit building currently under construction. This multifaceted position encompasses preparation and organization of lease documentation, office setup, and initial marketing efforts, followed by operational responsibilities in commercial spaces after the residential lease-up phase.

What You Get to Do

• Prepare and maintain leasing files, including scanning, and organizing leases, application criteria, and the application process.
• Equip the office with the necessary supplies and coordinate with the marketing team to prepare brochures, floor plans, and other promotional materials for the website.
• Represent the company at promotional booths and events to engage prospective tenants and promote the property.
• Serve as the primary contact for all inquiries related to the property, ensuring timely and professional responses.
• Transition to managing commercial spaces, including workforce housing, by setting up operations and spearheading marketing efforts in these new areas after the residential lease-up is complete.
• Assist with various projects and operational needs at other properties, such as Red Willow Estates and Lady Luck Estates.
• Provide weekly updates to the Director of Operations on progress in all areas of responsibility.
• Liaise with contractors, suppliers, and service providers to ensure timely delivery of services and materials.
• Monitor expenditures related to the launch and ongoing operations, ensuring alignment with allocated budgets.
• Implement mechanisms for gathering tenant feedback during the initial move-in phase to enhance service delivery and tenant satisfaction.
• Ensure all operations comply with local, state, and federal regulations, including fair housing laws and safety codes.
• Assist in training office staff and coordinators once the property coordinator position is filled.
• Oversee the installation and functioning of property management software and other technological tools vital for operations at Sugar Maple Crossing.

What We Look for In a Person

•  Serves and develops others by building relationships.
•  Fosters an inclusive workplace where inclusion and individual differences are valued.
• Collaborates across boundaries to achieve common goals.
• Aligns organizational objectives and practices with Mille Lacs Band traditions or interests as appropriate.
• Sets direction and influences others to translate vision into action.
• Demonstrates drive for continued personal and professional growth.

What We Offer You

• We have a fun, energetic personality and are adventurous, creative, and open minded.
• Capability to embrace and live the Circle Sage People Philosophy, which states:
• Our foundation of Servant Leadership is a philosophy that embodies and fosters empowerment, decision-making and engagement across all levels of the organization.
• We are a career accelerant, which means developing our Associates is one of our main priorities.
• We provide a space for Associates and others to bring who they are to work and impart a sense of purpose.
• A variety of competitive benefits including a generous PTO allowance, 7 paid Holidays, 401k with 5% match, and optional health and dental insurance, life insurance, short- and long-term disability.

What Qualifies You

• At least 6 months proven experience in property management/Leasing or related field.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and remain flexible under pressure.
• Proficient in MS Office and property management software.

Work Conditions

This position is full-time and requires flexibility in scheduling and the ability to attend events outside regular business hours. The role is based initially at The Lodge Building until the office at the Sugar Maple site is ready for occupancy.