Accounts Payable Specialist
Summary Description
The Accounts Payable Specialist is responsible for monitoring the outflow of capital for the company. Pay is based on experience.
ESSENTIAL JOB FUNCTIONS/DUTIES: Essential duties and tasks that must be performed with or without reasonable accommodation.
Practices, supports, and maintains the Mission, Vision and Values of WarHorse Gaming, LLC and HCI.
Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Reconciles vendor statements.
Resolves issues with vendors.
Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Matches invoices to supporting documents.
Inputs invoices into the accounting system.
Prepares payment runs.
Mails checks.
Verifies 1099 compliance.
Maintains vendor and 1099 files.
Works with accountants on monthly reconciliations.
Performs analysis as needed.
Other related duties as assigned.
Job Specifications
Must be 21 years or older.
High school diploma or general education degree (GED); prior experience within similar accounting office environment or associate or bachelor’s degree in business or related discipline.
Minimum two (2) years’ related experience.
Must be reliable and extremely trustworthy.
Must be proficient in Microsoft Office Suite or related programs.
Must be able to learn other accounting software systems.
Excellent organizational skills and attention to detail.
Ability to maintain confidential and meticulous records.
Must be able to read “fine print” areas of invoices and contracts.
Core Competencies
Collaboration Skills
Attention to Detail
Logical Thinking
Communication Proficiency
Flexibility
Problem Solving
Ethical Conduct
Stress Management/Composure
Organizational Skills
TRAVEL REQUIREMENTS: Travel may be required.
WORK HOURS: This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening, weekend and holiday hours required, based on business need.
Certification Requirements
Is this position responsible for selling, serving, or distributing alcoholic beverages or do they have comp authority? No
Gaming License Required? Ability to secure and maintain NE Gaming License, if applicable.
Other Certifications? N/A
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
Physical Requirements Assessment
Rating Scale
0 – Not Applicable to This Position
1 – Normal: Conditions Similar to Everyday Life
2 – Above Average: Beyond Normal Levels
3 – Extreme: Extraordinary Levels
Critical Job Elements: For the questions that follow, use the rating scale above to describe the job.
Work Environment
1 Accessibility of all worksites required for the position
1 Exposure to weather and temperature extremes
0 Exposure to darkness
0 Exposure to cramped spaces
1 Exposure to loud noises
0 Exposure to chemicals and fumes
1 Exposure to dust
0 Exposure to heights
0 Exposure to work safety hazards
2 Exposure to secondhand smoke
1 Amount of overtime/extended work hours required
Physical Effort
1 Physical mobility: movement from place to place on the job, considering distance and speed
1 Physical agility: ability to maneuver body while in place
2 Ability to lift up to 25 lbs
1 Physical strength to handle routine office materials and tools
1 Dexterity of hands and fingers
1 Dexterity of feet
1 Physical balance: ability to maintain balance and physical control
1 Coordination: including eye/hand, hand/foot, etc.
1 Endurance: prolonged physical activity with limited opportunity to rest
Mental Effort
2 Concentration/intensity: prolonged mental effort with limited opportunity for breaks
2 Memory, considering the amount and type of information
2 Complexity of decision making
2 Time pressure of decision making
2 Analytical thinking
2 Conceptual thinking
Communication
2 Fluency in English
0 Fluency in another language
2 Verbal communication
2 Written communication
2 Non-verbal communication
Sensory Abilities
1 Ability to see
1 Ability to distinguish colors
1 Ability to hear
1 Ability to smell
1 Ability to taste
1 Sense of touch
