The Tribal Archivist is responsible for the access to professional care, daily management, and maintenance of the Tribal Archives including its organization, preservation, and storage. This role will refine, implement, and uphold archival policies and procedures regarding processing, documenting, and accessing archival collections. Works closely with the Cultural Resource Management (CRM) team as well as other internal and external stakeholders in support of their programs (including the tribal community) and will work to support various programming efforts related to the Tribe’s history and culture.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1.    Responsible for the maintenance and use of the Tribal Archives, including the creation of scopes and finding aids, collection re-housing and conservation/stabilization, environmental monitoring and controls, movement of collections into new or improved storage conditions, and temporary displays and/or loans.2.    Conducts the acquisition, preservation, organization, cataloging, and digitization of the Tribal Archives, including historical records, photographs, audiovisual materials and cultural objects.3.    Provides subject matter expertise and collaborative assistance to Tribal leaders, CRM staff, and other departments on Serrano history, culture, and protocols. Promotes the Tribal Archives’ resources, programs, and services by participating in educational and outreach programming. Assists in the planning and preparation of collection displays and/or exhibits involving materials from the Archives’ collections. Provides digital versions and/or scans of images, documents, and other media, as needed.4.    Prepares and submits proposals, reports, work plans, and other documents associated with the management of the Tribal Archives. Contributes to the management of the department’s annual budget as it relates to the Tribal Archives and collections. Uses and contributes to the CRM department’s key information, project management, and repository databases.5.    Stays informed about field advancements to support the mission and strategic objectives of the Tribal Archives through ongoing improvement efforts.6.    Performs other duties as assigned to support the efficient operation of the department.

 EDUCATIONAL, EXPERIENCE AND QUALIFICATIONS

• Master’s degree in Library Sciences, Museum Studies, Anthropology, History, or related field required.

• Minimum of five (5) years of archives experience required. Preferably in a government or museum archives setting, including experience and training in historical and institutional records management and retention, archaeological and ethnographic collections management, curation, and conservation.

• Related, relevant, and/or direct experience may be considered in lieu of minimum educational requirements indicated above.

• Must have experience in the identification of Serrano cultural resources, particularly as they relate to San Manuel.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

• Knowledge of professional standards, trends, and legal requirements within the fields of archives and museums science, with knowledge and experience in indigenous-based collections management preferred.

• Familiarity with records produced by governments and indigenous communities as well as those professions that often research native peoples (anthropologists, linguists, historians, etc.).  

• Awareness of tribal cultural sensitivity issues and experience in working within and honoring tribal protocols related to access to and use of archival, archaeological, and ethnographic materials, as well as the information contained within archival collections.

• Must be able to maintain confidentiality, professionalism, and integrity in all matters.

• Proficiency in Microsoft Office, ArcGIS, curation/museum management software, and Adobe Acrobat. Must be willing to develop working knowledge of OnBase, Adobe Photoshop, as well as other software and technologies related to digitization and long-term preservation of records across a range of media.

• Ability to work effectively and efficiently, both independently and as part of a team, in a dynamic environment and to communicate expertly and tactfully, orally and in writing, with various audiences.

• Must have outstanding organizational skills and attention to detail, as well as the ability to meet deadlines, and apply policies and protocols consistently.

REQUIRED LICENSES, CERTIFICATIONS AND REGISTRATIONS

• At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.

• Select One of the Following: No Driving Responsibilities: Role does not require a driver’s license or insurance.

PHYSICAL REQUIREMENTS/ WORKING CONDITIONS – ENVIRONMENT

The physical demands and working environment described here are representative of those that an employee encounters and must be met by an employee to successfully perform the essential functions of this job.

• Primary work environment is in a climate-controlled office setting.

• Work requires travel to attend meetings, trade shows, and conferences.

• Incumbents may be required to work evening, weekend and holiday shifts.

• Must be able to work in a fast-paced, high-demand environment.

• Strength sufficient to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects and/or move up to 40 pounds occasionally.

• Sedentary work: involves sitting most of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

• Physical activities that apply to the essential functions of the position are balancing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, talking, hearing, and repetitive motions.

• Hearing sufficient to hear conversational levels in person, via videoconference and over the telephone.

• Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, via videoconference and over the telephone.

• Visual acuity that meets the requirements of the position: The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading and visual inspection of employees, visitors or facility.

• Mobility sufficient to safely move in an office environment, walk, stoop, bend and kneel, and enter, exit and operate a motor vehicle in the course of travel to promotional events, meetings, conferences, trade shows and San Manuel properties.

• Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.

• The employee may be exposed to fumes or airborne particles including secondhand smoke.

Reasonable accommodation will be made in compliance with all applicable law.

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!